How to monitor inventory levels
Inventory visibility is one of the most important operational tasks on AccessMeds. This article explains how to monitor stock levels, identify products that need attention, and reduce stock-related disruptions.
How to monitor inventory effectively
Open the inventory dashboard
Use the inventory page as the main source of truth for stock visibility. Review the product list, quantities, and available indicators.
Use search and filters
Search for a product by name, SKU, or barcode where available. Use category or alert-specific views if the platform supports them.
Review stock quantities
Pay close attention to: current stock quantity, products with low stock, products that are already out of stock, and products nearing expiry if shown.
Review alerts regularly
Use low-stock and expiry alert pages to focus on products that need action first.
Compare physical stock with system stock
If the business performs physical counts, compare actual stock with the system regularly and correct differences using approved adjustment flows.
Warning signs users should not ignore
- Repeated low stock on high-demand items
- Large unexplained quantity changes
- Stock showing zero after recent replenishment
- Items close to expiry with no movement
How to make a stock adjustment
Stock adjustments are used to correct inventory quantities when the recorded stock does not match reality. Adjustments should be made carefully because they affect operational accuracy, reporting, and future ordering decisions.
When to use a stock adjustment
- Physical count differs from system quantity
- Products were damaged or lost
- Returns were received
- An earlier stock entry was incorrect
- Administrative corrections are required
Step-by-step adjustment flow
Open the stock adjustment screen
Go to the inventory module and select the option for stock adjustment.
Search for the product
Locate the exact item by name, SKU, or product identifier.
Enter the adjustment details
Provide: the product, the quantity to change, whether the change is positive or negative, and the reason for the adjustment.
Review before saving
Check the selected product, adjustment direction, quantity entered, and adjustment reason.
Save the adjustment
After saving, the new stock figure should be reflected in inventory and may also appear in stock movement history.